European Cystic Fibrosis Nutrition Group Constitution

 

1. Name
The name of the organisation shall be “The European Cystic Fibrosis Nutrition Group” herein abbreviated to ECFNG.

2. Aims
The aims of the group are:
a) To promote communication and networking between dietitians working with patients with cystic fibrosis.
b) To have representation on Cystic Fibrosis Worldwide (CFW).
c) To participate in the planning of the nutrition programme at the European Cystic Fibrosis Conferences.
d) To share written information and resources in the management of cystic fibrosis (CF).

3. Membership
Membership of the organisation shall be open to anyone interested in the nutritional care of patients with CF and shall include dietitians, nutritionists, nurses and doctors. The committee shall have the right to exclude anyone from the membership if necessary.

4. Application for Membership
Membership application may be made to the Honorary Secretary via email. The email list will be split alphabetically with surnames beginning A to M applying to: ecfng1@yahoo.co.uk and surnames beginning N to z applying to ecfng2@yahoo.co.uk

5. Management
The management of the group shall be in the hands of the executive committee consisting of Chairman, Vice Chair (Chairman Elect), Honorary Secretary, Honorary Treasurer and two ordinary members. Additional members can be co-opted as necessary. Co-opted members will have no voting rights within the committee. A member from the country of the venue of the next conference should be a co-opted member to facilitate planning of meetings. It is likely that a co-opted member will represent the group within CFW.
With the exception of the Chairman Elect the executive committee will hold office for a period of four years.

6. Chairman
The Chairman shall be elected via a postal (email) vote prior to the Annual General Meeting for a term of office of four years and shall be eligible for re-election for one term. It is most likely that the Chairperson Elect will become Chairperson. The retiring Chairman will be co-opted to the Committee for a period of one year. This will provide continuity and stability for the group.

7. Chairman Elect
The Chairman Elect will be a preparatory role and will be elected two years prior to the retirement of the Chairman. Any member including current committee members can stand for this position. This will facilitate the smooth transition as it is envisaged that the Chairman Elect will the become Chairman. This position will provide continuity and stability for the group.

8. Honorary Secretary
The Honorary Secretary shall be elected via a postal (email) vote prior to the Annual General Meeting for a term of office of four years and shall be eligible for re-election for one term.

9. Honorary Treasurer
The Honorary Treasurer shall be elected via a postal (email) vote prior to the Annual General Meeting for a term of office of four years and shall be eligible for re-election for one term.

10. Ordinary Members
The ordinary members of the Executive Committee shall be elected via a postal (email) vote prior to the Annual General Meeting for a term of office of four years and shall be eligible for re-election for one term.

11. Duties of the Chairman
The duties of the Chairman shall be to convene and chair meetings at the Annual General Meetings of the European Cystic Fibrosis Nutrition Group. To attend the Scientific Planning Committee for European Cystic Fibrosis Conferences as invited by the European Cystic Fibrosis Society Steering Committee. 
More detailed information is available in the document “ECFNG Roles and Responsibilities”.

12. Duties of the Retiring Chairman (co-opted to the committee)
To assist the Chairman in their duties and facilitate the smooth transition of committees.

13. Duties of Chairman Elect
To assist the Chairman in their duties and to familiarise themselves with the running and role of the group and the Committee.
More detailed information is available in the document “ECFNG Roles and Responsibilities”.

14. Duties of the Honorary Secretary
The duties of the Honorary Secretary shall be to prepare and keep minutes for all meetings, to be responsible for all official correspondence at the direction of the Chairman.
More detailed information is available in the document “ECFNG Roles and Responsibilities”.

15. Duties of the Honorary Treasurer
The duties of the Honorary Treasurer shall be to administer all incoming and outgoing monies, to keep accurate and up to date accounts which must be available for inspection at all annual general meetings and to present a balance sheet of the accounts for the annual general meeting.
More detailed information is available in the document “ECFNG Roles and Responsibilities”.

16. Ordinary Members
The ordinary members will assist in any duties requested by the Chairman, Vice Chairman, Secretary or Treasurer.

17. Financial Year
The financial year of the organisation shall be from 1 January to 31 December.

18. Raising of Funds
A membership fee will not be charged to members. Funding will be sought from drug companies and charitable CF Trusts with the lead being taken by the Honorary Secretary.
Cheques drawn on the organisation’s bank account shall be signed by the Chairman or the Treasurer.

19. Annual General Meetings
An Annual General Meeting shall be held at the European Cystic Fibrosis Conference at which a quorum be at least 10 members. The Secretary must give 14 days notice of such meetings to the membership.

20. Advertisement of the Group
This will be sought through individual countries dietetic and cystic fibrosis associations.