Revised 02 December 2016


Constitution and terms of reference


Interpretation

Cystic Fibrosis Nursing Special Interest Group  is open to any registered nurse who cares on a regular basis, for people with Cystic Fibrosis 
Membership
All registered nurses actively working in, or affiliated with the care of individuals with Cystic Fibrosis. These nurses must be members of the ECFS. 
Executive committee
This comprises two co-chairs, a secretary and a fourth member who are represented from across Europe and elected at the ECFS NSiG AGM. The Committee shall comprise a maximum of six members. 
New members will normally be elected one or two at a time, (usually annually) to ensure that the Committee comprises a mix of new and  experienced members at any given period.   It is envisaged that the Executive Committee  membership will be representative of the member countries. Normally there shall be no more than one representative from each country. Each member will normally fulfil a term of office for three years.


Roles and responsibilities

All Committee members shall strive to fulfil the aims and objectives of the NSiG.
Additionally they will network with national groups, to share, information to and from  the Committee.

Chairs:

To chair the AGM. To lead the committee in matters of : education, research and best clinical practice, planning and liaison with  the ECFS and other disciplines. To review the progress of the committee and support developments. To present, in writing, an annual report to the committee for presentation at the Annual General Meeting of the NSiG.


Secretary:

To take notes and circulate minutes of each meeting to members of the Committee via the website. The secretary will keep a data base of members and e mail addresses. To review and update documentation as required. To report on any correspondence received. 
4th/5th/6th members: To support the Executive Committee. To stand in for Executive members if required. To take an active role in the work of the Committee:  

Election:

In advance of the ECFS NSiG AGM, members will be asked for nominations to the executive committee should a vacancy exist. These can be self- nominations or nominations of another person. Each member may vote in person, at the NSiG AGM or by e mail in advance of the AGM.
Ordinary Committee members shall have one vote each. The Chairperson or, in his / her absence, the Chairperson of the meeting, shall have a casting vote. 


Meetings of the Committee:

Annual General Meeting.
Timing - The NSiG-CF shall hold an Annual General Meeting every calendar year during the NSiG Pre Conference ECFS  meeting. 
Business - The business of the Annual General Meeting shall be:
i. Presentation of an annual report and financial statement from the committee.
ii. Election of officers.
iii. Other business.

Special General Meetings - A Special meeting shall be called by the Secretary if directed by the Chairperson or by the executive committee or members of the ECFS.

A Special General Meeting can be called in extraordinary circumstances as soon as practicable upon request, in writing/by e mail, to the Secretary, from the Chairperson or any three persons comprising ordinary Committee officers or ECFS members.


Extraordinary circumstances: Examples: 
Non continuance of Executive Committee members (Illness, unplanned absence, other), 
A vote of no confidence by members 


Attendance
Any CF clinical nurse specialist who is a member of the ECFS may attend a General Meeting or Special General Meeting.

Official Language
The constitution shall be available in English.


Dissolution
In the event of dissolution of the NSiG-CF, all funds and properties remaining after payments of liabilities shall be conveyed to the ECFS.


Revised 2nd December 2016