ECFNG Constitution

1. Name
The name of the organisation shall be “The European Cystic Fibrosis Nutrition Group” herein abbreviated to ECFNG.

2. Aims
The aims of the group are:
a) To promote communication and networking between dietitians working with patients with cystic fibrosis.
b) To have representation on Cystic Fibrosis Worldwide (CFW).
c) To participate in the planning of the nutrition programme at the European Cystic Fibrosis Conferences.
d) To share written information and resources in the management of cystic fibrosis (CF).

3. Membership
Membership of the organisation shall be open to anyone interested in the nutritional care of patients with CF and shall include dietitians, nutritionists, nurses, doctors, physiotherapists, pharmacists, and psychologists. The committee shall have the right to exclude anyone from the membership if necessary.

4. Application for Membership

Membership applications need to fill in the webform on the group webpage. This information will then be maintained in password protected spreadsheet by the Secretary.
 

5. Management
The management of the group shall be in the hands of the executive committee consisting of Co-chair, Honorary Secretary, Honorary Treasurer and two ordinary members. Additional members can be co-opted as necessary. Co-opted members will have no voting rights within the committee. A member from the country of the venue of the next conference should be a co-opted member to facilitate planning of meetings. It is likely that a co-opted member will represent the group within CFW.The executive committee will hold office for a period of four years.

6. Co-chair
The Co-chair shall be elected via a postal (email) vote prior to the Annual General Meeting for a term of office of four years and shall be eligible for re-election for one term. It is most likely that the Co-chair Elect will become Co-chair.

8. Honorary Secretary
The Honorary Secretary shall be elected via a postal (email) vote prior to the Annual General Meeting for a term of office of four years and shall be eligible for re-election for one term.

10. Ordinary Members
The ordinary members of the Executive Committee shall be elected via a postal (email) vote prior to the Annual General Meeting for a term of office of four years and shall be eligible for re-election for one term.

11. Duties of the Co-chair
The duties of the Co-chair shall be to convene and co-chair meetings at the Annual General Meetings of the European Cystic Fibrosis Nutrition Group. To attend the Scientific Planning Committee for European Cystic Fibrosis Conferences as invited by the European Cystic Fibrosis Society Steering Committee.
More detailed information is available in the following information “ECFNG Roles and Responsibilities”.

14. Duties of the Honorary Secretary
The duties of the Honorary Secretary shall be to prepare and keep minutes for all meetings, to be responsible for all official correspondence at the direction of the Co-chair.
More detailed information is available in the document “ECFNG Roles and Responsibilities”.

16. Ordinary Members
The ordinary members will assist in any duties requested by the Co-chair, Vice Co-chair, Secretary. One ordinary member will take responsibility for management of the twitter feed.

17. Financial Year
The financial year of the organisation shall be from 1 January to 31 December.

19. Annual General Meetings
An Annual General Meeting shall be held at the European Cystic Fibrosis Conference at which a quorum be at least 10 members. The Secretary must give 14 days’ notice of such meetings to the membership.

20. Advertisement of the Group
This will be sought through individual countries dietetic and cystic fibrosis associations.