European Cystic Fibrosis Society

Structure

The Election Committee will be composed of a chairman and 4 other members.
The elected committee will appoint a chairman from within their number.
Membership of the committee will be for 3 years.
No more than 2 members of the same nationality can serve on the committee at any one time.
Any member of the Society who has been a member for longer than a year is eligible to be a member of the committee.
Nominations for membership of the committee will be requested from the Society membership at least 3 months prior to the Annual General Assembly. Received nominations will be circulated to the membership by the ECFS Office and elections carried out by postal vote – the results will be announced at the Annual General Assembly.

Terms of Reference

The Election Committee is independent of the ECFS Board, and is only answerable to the Annual General Assembly.
The task of the committee is to oversee the annual elections for the ECFS Executive and Board members.
The Chairman will be responsible for the overall co-ordination of the election committee’s activity.
The committee may request the ECFS office to establish a teleconference among its members to discuss proposals. The ECFS Office will also assist the committee in sending out requests for nominations for suitable candidates.

Constitution extract:

5-02-07: Duties of the election committee:
5-02-07-01 - To oversee the election of the Executive and Board members.
5-02-07-02: The committee will be responsible for the call for nominations using the facilities of the ECFS Office and Newsletter and the encouragement of the nomination of suitable candidates.
5-02-07-03: The committee will assess the qualities of all candidates and through its chairman present its findings to the membership prior to the election.
The findings of the committee will be sent to the membership with the information about each candidate, together with a ballot sheet 2 months prior to the Annual General meeting.  Elections will be carried out by postal vote.
5-02-07-04: The committee will oversee any election and the chairman of the committee (or nominated representative) will present the result to the AGM.