Oral Presentation Guidelines
Speaker Preview Room
The facilities in the Speaker Preview Room of the 33rd European Cystic Fibrosis Conference will provide the possibility of:
- reviewing your PowerPoint presentation
- last minute alterations of your PowerPoint presentation
- support by technical staff
- uploading your PowerPoint presentation for the dedicated session room
To enable the staff to handle the technical aspects in an efficient way, all presentations should be prepared according to the guidelines below. It is essential that:
- the correct format is used
- the presentation be handed in on time at the Speaker Preview: at least two hours before the beginning of your session (it is recommended to deliver your presentation the day before the session if possible).
The Speaker Preview Room is located on the ground floor of the Valencia Conference Centre.
Speaker Preview Room opening hours:
Wednesday, June 16 10:00-19:00
Thursday, June 17 07:00-18:00
Friday, June 18 07:00-18:00
Saturday, June 19 08:00-11:00
Session Rooms:
Each session room is equipped with:
- Video beamer 1024x768
- Lectern with microphone
- Laser pointer
- Laptop with operating system “Windows XP” (English)
- Remote control for PowerPoint
Scientific Programme:
An update of the scientific programme, including the dates and times of all presentations, can be found on the programme page of the website
Presentation Guidelines:
PowerPoint Presentation
Please use Microsoft PowerPoint 97-2007 (*.ppt), to guarantee your presentation will open successfully on an on-site PC. We recommend that you save your PowerPoint presentation using PPT format and not PPS.
All presentations will be presented in a resolution of 1024x768 pixels (landscape).
Please use high contrast lettering and fonts with a minimum size of 16pt and high
contrast layouts like light text on dark colours.
Pictures / Videos
- JPG images are the preferred file format for inserted images.
- GIF, TIF or BMP formats will be accepted as well.
Images inserted into PowerPoint are embedded into the presentations. The resolution of pictures between 72 and 200 dpi is sufficient. Bigger files would only increase the file size of your presentation. The maximum file size of images should not exceed 250KBytes.
Support cannot be provided for embedded videos in your presentation; please test your presentation with the on-site PC several hours before your presentation.
Generally, the MPEG-1 format should work with no difficulties.
Movies / Videos
Movies or videos that require additional reading or projection equipment (e.g. VHS cassettes) will not be accepted.
Fonts
Only fonts which are included in the basic installation of MS-Windows XP will be available (English version of Windows). Use of other fonts not included in Windows can cause the wrong layout / style of your presentation. Suggested fonts: Arial, Times New Roman, Tahoma.
If you must use different fonts, these must be embedded into your presentation by choosing the right option when saving your presentation, as below:
- Click on "File", then "Save As"
- Check the "Tools" menu and select "Embed True Type Fonts"
Transfer of your Presentation
Please submit your presentation to the Speaker Preview Room via one of the following medium:
- CD ROM (CD-R/RW), DVD-ROM (DVD-R/RW)
- USB memory stick
- Save all files associated with your presentation (PowerPoint file, movie/video files
etc.) to one folder/location.
Conference staff will transfer your presentation from the Speaker Preview Room to the corresponding session rooms. You will easily find your presentation at the lectern installed laptop in your session room.
In the event that you have more than one presentation during the conference, save the different presentations in different folders and name them clearly to avoid any on-site misunderstandings and problems.
Always make a backup copy of your presentations and all associated files and save them on a separate portable medium.
Other Information
- You can control/move slides during your presentation on your own (by remote control PowerPoint - please kindly check this in the Speaker Preview Room in advance).
- Kindly be at the session room 10 minutes before the session starts to meet the chair and familiarize yourself with the technical and other equipment.
Using your own laptop for presentation is not possible.
All speakers are requested to adhere to the timings set for their presentations.
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